Personal data

Visual Systems Healthcare are committed to the safeguarding of your personal data, whether this be on our websites, over the phone or through email. This policy sets out how we treat your personal information.


As part of our ISO 9001 Certification we have in place Data Protection Policy’s for both pre 25Th May 2018 legislation and post 25th May GDPR 2018 legislation. These and copies of our Privacy Policy, Corporate Social Responsibility Policy, Cookies Policy, Environmental Policy, are freely available on request.

What information do we collect ? 

We use Cookies on our websites to collect data about your visit. This data allows us to constantly improve your browsing experience and better tailor our service to your requirements. Our website does not collect any credit card data.


For further information on cookies and the sort of cookies we use, please visit the homepage of our website.

Why does Visual Systems Healthcare need your personal business data ? 

We need to collect personal business data for us to provide you with a personalised product experience and bespoke consultancy service. The information we gather allows us to better tailor our products and services to meet your exact requirements. We only store your data for as long as we have a business relationship, or until you ask us to delete it. The length of time we store your data depends on the complexity and level of advice and support you need.

How is your data stored ? 

Your information is securely stored on encrypted platforms such as Salesforce, Dropbox, Outlook 2017 and Campaign Monitor. Should you wish to know any information about these platforms, please speak to our data protection officer below.

Security of your data.

We ensure that all computers carry the latest security updates and anti virus software. We also employ a variety of technical experts to manage cyber security and our websites, ensuring the strongest possible levels of your personal business data.

How will Visual Systems Healthcare use the personal data it collects about me ? 

Visual Systems Healthcare will process (collect, store and use ) the information you provide in a manner compatible with the EU’s General Data Protection Regulation ( GDPR ). We will endeavour to keep your information accurate and up to date, and not to keep it for longer than is necessary.

Will Visual Systems Healthcare share my business data with anyone else ?

We only pass your business data onto third party delivery and collection companies, who we have to use to deliver you’re products. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of these details in line with Visual Systems Healthcare’s procedures.

We do not sell, rent or trade your personal business information to any 3rd parties. 

Can I find out the personal business data you hold on me ? 

Visual Systems Healthcare at you request can confirm what information we hold about you and how it is processed. This is completely free of charge and can be provided by contacting our data protection officer (GDPR owner ) in writing at or by Telephone on 01484 865786, or fax 01484 865788.

Changes to this policy.

Any changes to this policy in the future will be communicated to you via email and can be viewed on the homepage of our website.