Ordering a bespoke hospital whiteboard is straightforward.
Whether you need a patient bedside board, staffing board, or full ward communication system, our process is designed to ensure your board is clinically appropriate, clearly structured, and tailored to your specific needs.
We work with NHS and private healthcare teams to turn operational requirements into practical, usable visual systems.
This guide explains how to order custom hospital whiteboards, including patient bedside boards, staffing boards, and ward communication boards used across NHS environments and private healthcare hospitals in the UK.
Step-by-Step: How to Order
1. Initial Enquiry
Contact our team by phone or email with your requirement.
At this stage, most customers will share:
- The type of board needed (e.g. clinical governance, staffing, paediatric)
- Where it will be used (ward, bedside, theatre)
- Any existing examples or ideas
If you’re unsure, that’s completely fine – we will guide you.
2. Consultation
An Account Manager will work with you to define your requirements.
This typically includes:
- Board purpose and workflow (e.g. handover, patient visibility)
- Layout and information structure
- Size, orientation, and confidentiality
This step ensures the board is designed for real clinical use, not just appearance.
3. Quotation
We provide a clear quotation based on your requirements.
For NHS customers, this can be used to:
- Raise a purchase order via procurement
- Process through NHS Supply Chain or approved suppliers
We can support different purchasing routes depending on your organisation.
4. Design & Proof
Once your quote is approved, we produce a design proof.
This allows you to:
- Review layout and wording
- Ensure clinical accuracy
- Make amendments if needed
We include up to 3 design revisions before extra charge.
5. Approval
When you are satisfied with the design, you provide formal approval.
At this point:
- The design is locked for production
- Any final checks are completed
This step ensures everything is correct before manufacturing begins.
6. Order Confirmation
Once your purchase order is received:
- Your order is confirmed
- Production is scheduled
You will receive acknowledgement from our team.
7. Manufacture & Delivery
Your boards are manufactured in the UK and delivered to your site.
We provide:
- Estimated delivery timescales
- Secure packaging for healthcare environments
8. Ongoing Support
We continue to support you after delivery.
This includes:
- Reorders or additional boards
- Advice on expanding your ward visual systems
Visualise your customer journey
What Type of Whiteboard Do You Need?
We design and manufacture a wide range of hospital whiteboards, including:
- Clinical governance boards
- Patient bedside personalised care boards
- Staffing “staff on duty” boards
- Ward communication “welcome” boards
- Discharge planning boards
- Theatre workflow boards
All boards are bespoke and tailored to your exact requirements.
Frequently asked questions
- How do NHS wards order bespoke whiteboards?
- What information do you need to design a hospital whiteboard?
- Do you work with NHS procurement processes?
- What materials are used for hospital whiteboards?
- NHS wards typically begin with an enquiry outlining their requirements. From there, we work with you to define the board’s purpose, layout, and information structure. A design proof is then created for review and approval before the board is manufactured and delivered.
- We usually ask for a few key details to get started, including the type of board required (e.g. patient status tracking, staffing levels, safety metric display), where it will be used, and what information needs to be displayed. If you have an existing board or example, this can also help guide the design.
- Yes, we regularly work with NHS procurement teams and can support standard purchasing routes. Quotes can be used to raise purchase orders, and we can work with approved suppliers or frameworks where required.
- Our whiteboards are manufactured using durable, high-quality materials suitable for healthcare environments. This includes surfaces designed for frequent cleaning, with options that support infection control and long-term use.
Start Your Enquiry
To begin your order, contact our team:
